HR Operations Manager job at The Vault

The Vault is hiring: HR Operations Manager. We are looking for an HR Operations Manager to join one of the companies in our group. You…

Company: The Vault · Work mode: on site · Contract: Full-time

We are looking for an HR Operations Manager to join one of the companies in our group. You will own HR administration and compliance across several legal entities in a regulated financial environment, from documentation and onboarding to payroll coordination and HR systems. This role suits someone who enjoys bringing structure and consistency to HR processes and can work independently across multiple jurisdictions.HR Administration & Documentation<ul><li>Full-cycle HR administration across all legal entities: hiring, transfers, changes to terms of employment, terminations</li><li>Drafting and maintaining employment contracts, amendments, HR orders, job descriptions and internal policies</li><li>Maintaining personnel files, registers, vacation schedules and time tracking</li><li>Supporting foreign employees: preparing and collecting document packages for the immigration agent (work permits, visas, registration), tracking deadlines and application status. All direct contact with immigration authorities is handled by the agent</li><li>Coordinating with the external immigration agent: monitoring deadlines and document quality, communicating with employees</li></ul>Internal Compliance<ul><li>Ensuring HR processes comply with labour law and internal company standards</li><li>Background checks on candidates and employees in line with internal policies</li><li>Monitoring mandatory training (AML, information security, health & safety, etc.)</li></ul>Onboarding<ul><li>Organising onboarding and offboarding, monitoring probation periods</li></ul>Compensation, Benefits & Payroll<ul><li>Working with accounting and payroll providers: preparing data, reconciling payroll</li><li>Administering bonus programmes, benefits, health insurance and compensation</li><li>Taking part in grade reviews and salary benchmarking</li></ul>Systems & Processes<ul><li>Administering the HRIS and other HR tools, automating routine processes</li><li>Building unified standards and templates for all group entities</li></ul>
Must have:<ul><li>5+ years in HR operations / HR administration, including at least 2–3 years in a regulated company (financial services, fintech, payments, insurance, investments or similar)</li><li>Experience running HR processes for several legal entities at once, ideally across different jurisdictions</li><li>In-depth knowledge of labour law and HR documentation practice</li><li>Understanding of HR in a regulated environment (employee screening, mandatory training, conflicts of interest)</li><li>Hands-on experience with HRIS and payroll systems</li><li>High attention to detail, structured thinking, discretion with confidential information, and the ability to own tasks end-to-end independently</li><li>Fluent English (B2 or higher)</li></ul>Nice to have:<ul><li>Law degree</li><li>Certifications (SHRM, HRCI or local equivalents)</li><li>Experience automating HR processes</li></ul>
<ul><li>Competitive salary;</li><li>Annual performance bonus;</li><li>Access to our Limassol offices, including daily drinks and snacks, as well as parking facilities;</li><li>Working hours are from 9:00 to 18:00, with a shorter day on Fridays until 16:30;</li><li>24 working days of paid annual leave, in addition to statutory public and bank holidays in Cyprus;</li><li>14 working days of paid sick leave per calendar year;</li><li>Work permit sponsorship and full support with all related arrangements;</li><li>The opportunity to participate in corporate sports activities and events, and receive corporate gifts.</li></ul>