Executive Assistant job at Culligan UK limited

Culligan UK limited is hiring: Executive Assistant. We're looking for a highly organised and proactive Executive Assistant to provide comprehensive…

Company: Culligan UK limited · Work mode: on site · Contract: Full-time

We're looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our UK & Ireland Leadership Team. This is a pivotal role within the business, ensuring senior leaders can focus on strategic priorities while the day-to-day coordination of diaries, meetings, travel, events, and administrative activities runs seamlessly. You'll act as the central point of coordination for our head office and visitor experience, creating a professional and welcoming environment for colleagues, customers, and external stakeholders. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support.Key Responsibilities<ul><li>Provide high-quality Executive Assistant support to the UK & Ireland Leadership Team.</li><li>Manage complex diaries, schedule meetings, coordinate invitations, and arrange meeting logistics.</li><li>Book and coordinate UK and international travel, accommodation, and off-site events.</li><li>Process and reconcile monthly expenses and corporate credit card submissions.</li><li>Raise purchase orders and manage associated approval processes.</li><li>Coordinate uniform requests and track orders through to delivery.</li><li>Support the planning and delivery of Leadership Team meetings, Town Halls, and business-wide events.</li><li>Arrange and coordinate onboarding programmes for new senior leaders, including inductions, stakeholder meetings, and site visits.</li><li>Act as a key point of contact for leadership administration and stakeholder coordination.</li><li>Support site visits and field-based activities, ensuring all arrangements are organised and communicated effectively.</li><li>Maintain confidentiality and professionalism when handling sensitive business information.</li><li>Contribute to the smooth running of the Head Office and ensure a positive visitor experience.</li></ul>
<ul><li>Must have previous experience as an Executive Assistant, Personal Assistant, Team Assistant, or Senior Administrator supporting senior stakeholders.</li><li>Proven experience managing complex diaries and coordinating multiple priorities in a fast-paced environment.</li><li>Experience organising travel, accommodation, meetings, events, and wider business activities.</li><li>Strong administrative experience, including processing expenses, purchase orders, and maintaining accurate records.</li><li>Comfortable working with senior leaders and building effective relationships across all levels of the organisation.</li><li>Experience handling confidential and sensitive information with discretion and professionalism.</li><li>Highly organised with exceptional attention to detail and the ability to manage competing deadlines.</li><li>Proactive, adaptable, and solutions-focused, with the ability to anticipate the needs of senior stakeholders.</li><li>Excellent verbal and written communication skills.</li><li>Professional, approachable, and customer-focused, with the confidence to work independently and take ownership of tasks.</li></ul>
<ul><li>23 Days Holiday + Bank Holidays </li><li>Company Pension Scheme </li><li>Company Sick pay (after qualifying period)</li><li>Cycle to Work Scheme Available </li><li>Employee Reward & Discount Platform </li><li>24/7 access to Employee Assistance Program through Health Assured </li><li>Access to on-going learning and development via our online learning platforms</li><li>Onsite parking available </li><li>Life Assurance Scheme </li></ul>