Fleet Coordinator job at Lanes Group

Lanes Group is hiring: Fleet Coordinator. Lanes Group is a leading nationwide utility services provider with c.5000 dedicated employees. Our diverse…

Company: Lanes Group · Work mode: on site · Contract: Full-time

Lanes Group is a leading nationwide utility services provider with c.5000 dedicated employees. Our diverse subsidiaries drive our success across various sectors, contributing to a remarkable turnover of over £700 million. We are committed to excellence and innovation, ensuring we provide industry leading services to our clients and stakeholders. Join us to be part of a dynamic and growing team that values diversity and fosters professional growth.
Department:
Sapphire Utility Solutions, a part of Lanes Group specialise in multiple divisions.
Our Fleet and Plant division support Sapphire Utility Solutions across multiple contracts across the UK in relation to the vehicles and equipment used to carry out the works carried out.
The Fleet & Plant Division is responsible for managing the company's vehicles and transportation assets to keep vehicles operational, safe, cost-effective, and available for business needs. They also manage equipment, machinery, and specialist operational assets used in projects or field operations to ensure machinery is available, safe, and productive while maximising return on investment.
Purpose of the role:
We are currently seeking a full-time company car Fleet Coordinator to join our growing team. As a Coordinator, you will play a crucial role in managing the long-term lease and short-term hire of company cars for end users, ensuring smooth coordination between the lease/hire company, eligible employees. Expectations would be that the successful candidate would maintain a high standard of customer service, and customer focus ensuring that suitable vehicles meet the criteria and needs of the end user.
Location: Leyland
Hours: 40 hours per week - Monday to Friday
Salary: £31,000 per annum
Key Responsibilities:
• Processing all vehicle requests through our hive system (on and off hire)
• Contact suppliers for availability of suitable vehicles
• Raising purchase order numbers to cover the hire and processing the goods received notes.
• Raise hire contracts into our fleet management system (Syrinx) ensuring all data is applied correctly, and costings are assigned to the correct cost centre.
• Organise delivery and collection of vehicles in a timely manner while communicating effectively with users to ensure smooth process
• Address any issues that arise such as a vehicle breakdown or delivery/collection delays and find effective solutions to keep projects on track.
• Compliance - ensuring all vehicles are compliant by coordinating, servicing, maintenance schedules so all vehicles are fit for purpose, and safety regulations are met.
• Creating and maintaining incident reports
• Creating purchase order numbers to cover repairs, damages and lost items for suppliers and ensuring costs are recovered through Syrinx.
• Answering internal and external calls for any relevant issues
• Responding to PCNs and section S172 notices in a timely manner
Key Requirements:
Skills & Experience
Desirable
• Previous experience in car hire setting desired
• Ability to work at a fast pace and under pressure.
• Strong computer skills with multiple systems and terminology
• Excellent attention to detail, communication skills, able to use own initiative.
Living the Company Values
By embedding our companies core values and purpose into each role, ensures that every employee, regardless of their role or level, understands how their individual development and contributions align with our purpose of ‘improving today for a better tomorrow’.
Each role and value has an alignment to set proficiency levels and expectations; this role holder is expected to:
• Leading : Acts as a role model, shaping the learning agenda and influencing change.
• Agile : Anticipates learning needs, adjusts quickly to changing operational contexts.
• Nurturing : Supports the development of others through coaching and structured development plans.
• Engaging : Inspires and motivates learners, builds trust and credibility
• Safe & Secure: Ensures all learning is aligned to safety and compliance standards.
Your Contribution to the company:
• Strive to be always positive and constructive
• Adhere to all company policies
• Straight talking about the facts of the situation – open discussions are the best way to find solutions
• Help others through communicating clearly
• Deliver on commitments
• Ensure that any ideas that may enhance the productivity or systems of the company are brought to the attention of Senior Management, or your colleagues
• Deliver our Company Values understanding that by working together in unity we are ‘Stronger Together’
Equality, Diversion & Inclusion
At Lanes Group, we are dedicated to fostering a diverse and inclusive workplace where everyone feels valued and empowered. We believe that our differences make us stronger and are committed to providing equal opportunities for all employees. We welcome and encourage applications from individuals of all backgrounds, including those from underrepresented groups. Join us in our commitment to creating a more inclusive and diverse world.